MEETINGS & CONFERENCES
An island of tranquility in a sea of theme parks. Bok Tower Gardens is the perfect site for hosting your event. Our award-winning Visitor Center is a handsome 23,000 square-foot Mediterranean Revival building, open from 9 a.m. to 5 p.m. Its two Lecture Halls and Conference Room are available for meetings, business luncheons, training sessions and corporate retreats. Also available is the Garden Activities Center, located in the south gardens.
Staff will assist you in planning your event. Please contact our Facilities Rental Coordinator, at 863.676.1408, ext. 2250, or rdhorton@boktower.org for information.
Rental Facilities
The Lecture Halls, Conference Room and Garden Activities Center are available daily from 9 a.m. - 5 p.m. The public areas of the Visitor Center are open from 9 a.m. - 5 p.m. Lecture Halls will accommodate 57 people and can be combined to accommodate 114, depending on setup. The conference Room, which accommodates 12 people, is perfect for small meetings. Phones, faxes and copiers are available for an additional charge.
Applications are processed on a first-come, first-served basis. We reserve the right to refuse rentals. A 20% non-refundable deposit is required to reserve a facility rental. Final payment is due prior to or on the day of your event. Bok Tower Gardens reserves the right to cancel the rental contract if the balance is not paid when due.
Cancellation and Refund
Refunds, less the 20% non-refundable deposit, will be made if the event is canceled in writing at least two weeks in advance. Refunds in full will be made should the Sanctuary cancel the event due to unforeseen circumstances and an alternate date or location on the grounds cannot be scheduled.
Food Service
Catered food service through the Blue Palmetto Café is available. Should the Café be unable to meet the needs of your group, only the approved outside caterers listed below may be used. All food arrangements must be made and payment for food service received at least two weeks prior to the scheduled event. Full refund will be given if written notice is received five days prior to the scheduled event.
Food and beverages are allowed only in the lecture halls, conference room, Blue Palmetto Café and picnic areas, but not in other areas of the Education and Visitor Center or the Gardens. Only non-alcoholic beverages may be served on Bok Tower Gardens premises.
Facilities Rental Rates
Rental fees do not include food or beverage service, staffing fees or fees for use of copier and fax services. Florida State Sales Tax will be charged unless the renter provides the Gardens with a certificate of exemption at the time of application. All rates are subject to change. Rates effective as of October 1, 2007. Two-hour minimum and set-up fee required on all rentals.
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AVAILABILITY |
Style/Max. Cap. |
For Profit |
Not-For-Profit |
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Lecture Hall 1 or 2 |
Banquet-40 Classroom-32 Theater-75 U-Shape-15 |
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Both Lecture Hall 1 & 2 |
Banquet-80 Classroom-64 Theater-150 U-Shape-30 |
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Conference Room |
Board Meeting-12 |
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Garden Activity Center |
Banquet-120 Classroom-64 Theater-150 U-Shape-30 |
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Contact Information |
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Pending on set up one of the following fees is also required of all facility rental: |
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Package |
Fee |
Items Included: |
Standard |
$125 |
Tables, chairs, tablecloths, screen, overhead or slide projector, paper flip chart and/or podium. |
Deluxe |
$150 |
Standard package items plus LCD, internet access, TV, VCR, DVD, fax and/or copier service. |
Facility Rental Policies
Ÿ
Facility rental admittance
for guests at 9 a.m.
Ÿ
Visitor Center facilities are
available between 9 a.m. to 5 p.m.
Ÿ
All additional setup time is
included in the total rental timed fee. For example, if the said
event for the client begins at 9 a.m. and the client needs one
hour of additional prep time, the rental fees would begin to
accrue beginning at 8 a.m.;
Ÿ Storage
area is not available for any equipment or items being brought
by the client or the caterer.
Thank you for your interest in renting Bok Tower Gardens facilities. Your facility use benefits the Gardens by providing revenue to help fund our non-profit education and preservation programs.
